Kyleakin & Kylerhea Community Company
STEERING GROUP
Minutes of the 1st Public Meeting
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Date: Wednesday, 13th February 2008
Time: 7.00pm
Venue: Kyleakin Village Hall
Attendance: 42 residents of Kyleakin and Kylerhea attended the Meeting.
Introduction
Chairman Nigel MacDiarmid thanked the audience for attending the Meeting.
He then introduced the Executive of Vice Chairman - Harry Slater, Secretary - Alasdair Munro and Treasurer - Rick Terry along with the other members of the Steering Group - Tam Henderson, Geoff Kirk, Mairi MacKenzie, Campbell Patterson, Michael Russell and Flora Strachan. He thanked them for all the work they had done in bringing the Kyleakin & Kylerhea Community Company to this stage.
He also thanked John Robertson, Chairman of the Kyleakin & Kylerhea Community Council, Councillor Hamish Fraser, Gail Rogerson - Community Land Unit and Henry Mains for their invaluable contributions to the setting up process of the Company.
Presentation
The Chairman addressed the audience and explained that at a Public Meeting chaired by John Robertson in Kyleakin Community Hall on Wednesday, 28th November 2007 it was agreed that the local community should undertake the formation of a Community Company. Ten residents attending this meeting were nominated to a Steering Group that was charged to progress this decision and report back at an appropriate time.
The time was now and that the Steering Group had held nine Full Committee Meetings and had raised funds for the administrative expenses of setting up the Company, by way of a donation from the local Community Council for £500 and a further £154 raised by a Quiz Night.
Purpose of the Meeting
1. Present and discuss the findings of the Steering Group.
2. Confirm by a show of hands the formation of the Kyleakin & Kylerhea Community Company.
3. Agree Interim Directors for the formation of the Company.
4. Seek widest Membership for the Company.
5. Seek nominations for the Board of Directors for the Company and, if necessary, carry out a postal ballot of Members.
6. Discuss Kyleakin Youth Hostel and confirm by a show of hands community interest in our continuing to a community right-to-buy.
7. Treasurer Statement
8. Secretary - Timetable of Events
9. Any Questions.
The Steering Group recommends that:
1. The Kyleakin & Kylerhea Community Company is formed as a Company Limited by Guarantee.
2. After incorporation the Company seek Charitable Status.
3. The Board of Directors is made up of a minimum of 5 and a maximum of
9 Directors.
4. For the purposes of incorporation of the Company an Interim Board of Directors will be elected from the current Steering Group for a limited period of time, until a Public meeting is called to announce the results of the election. These being: Nigel MacDiarmid, Rick Terry, Flora Strachan and Mairi MacKenzie.
The Meeting was asked to vote by a show of hands if they accepted the recommendations of the Steering Group.
The overwhelming majority of the Meeting voted in favour of the Steering Group’s recommendations.
Asked if there was anyone who did not agree with the Steering Group’s recommendations, there was a nil show of hands.
Kyleakin Youth Hostel
The Chairman then discussed the position with Kyleakin Youth Hostel and the Meeting was asked to vote by a show of hands if they supported the Steering Group’s recommendations to proceed with a community purchase.
The overwhelming majority of the Meeting voted in favour of the Steering Group’s recommendations, with regard to the Kyleakin Youth Hostel.
Asked if there was anyone who did not agree with the Steering Group’s recommendations, there was a nil show of hands.
The Chairman asked the Treasurer for a Liquidity Statement and this was read out as received from the Community Council £250, received by way of donation £154, less administrative expenses (stationery) £66.99 which resulted in a current balance of £337.01.
The Chairman asked the Secretary to present the projected sequence of events for the next four weeks. They took the following form:
1. Wednesday, 13th Feb – 100 Membership Application Forms would be distributed at the Public Meeting.
2. Tuesday, 19th Feb – 500 Membership Application Forms and Questionnaires would be posted to all households in both village areas.
3. Invitations for Nominations for Directors would be open to Members until Monday, 10th March 2008.
4. Wednesday, 12th March - Voting Forms containing the names and a brief resume of the candidates nominated by the membership would be distributed to the members approved by the Steering Group and the Interim Board of Directors.
5. Wednesday, 19th March – Postal vote returns would be counted by an independent adjudicator.
6. Thursday, 20th March- The final count would be checked by Andrew Mackay of LEC and the result will be announced at the end of the 1st AGM of the Kyleakin & Kylerhea Community Company.
7. Wednesday, 26th March – AGM in Kyleakin Village Hall at 7pm
The Chairman then asked if there were any Questions.
The Treasurer clarified the position regarding eligibility to vote, in that if a person is resident in either village, and aged 18yrs or over, they could be nominated as a Director.
The Chairman, in response to a question on our Constitution, explained that there was a statutory document called the Mem and Arts, which was good bedtime reading, by which our aims and purposes as a Community Company were set out. The Secretary stated that a copy was available in the Foyer for scrutiny.
The Secretary, in response to a question on Junior Membership explained that any person under 18yrs of age, or between 12 - 17yrs age was entitled to apply for Junior Membership. This category, however, did not include voting rights. Additionally one Junior Member, representing both communities, could be selected, to attend Meetings of the Board of Directors, to represent the youth voice of the Community. This position would, also, not include voting rights.
There was a point raised about the Questionnaire and the Treasurer explained this.
Tam Henderson then took the floor and addressed the Meeting, to explain the process of setting up a Community Company and the not inconsiderable amount of work that the Steering Group had put in over the past ten weeks.
Colin Haxton asked as to the closing date for bids for the Youth Hostel and the Secretary said that Baird Lumsden, the Selling Agents, had indicated this was mid- to end March 2008.
There being no further questions, the Chairman thanked everyone for attending and the Meeting was closed.
Alasdair Munro
SECRETARY
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Copyright (c) Ray Shields, 2008.
Most recent revision,
16 February 2008